We also have to assume that the bookmark was created in the correct location, that the user will move it at a later time, or write code to move it to the proper location. In the interest of simplicity, the example presented here will assume the user set the bookmark selection so that the new bookmark is created in the correct location. For a built document, the initial bookmark framework contains the top level bookmarks and possibly some example children. In this example, the bookmark framework is added at the beginning of the project before any real content pages are added.
Since navigation is not required at this point, the script uses the bookmark. Destinations are either set manually by the designer or with another script, as the real content pages are added. The following scripts can be copied and run from the Acrobat JavaScript Console or placed in a Folder Level script and run from a toolbar button. The first part of the script is a hierarchical array of bookmark labels, aBkMkNames.
It defines the organization of the built document. Array entries that are plain text are a bookmark at that level. Array entries that are another array represent a sub-level of hierarchy, where the first entry is the bookmark at the current level and all the following entries are the child bookmarks on the sub-level. The example code contains entries that define a tax package, but it could be anything. The second part of the script is a recursive function MakeBkMks , that does the actual bookmark creation.
A recursive function is a function that can call itself. This is important for handling hierarchical data structures like the bookmarks array. The function takes two inputs, the bookmark parent and the array of bookmark names for that level. The function itself only handles one level of hierarchy. It loops through all the bookmark labels, creating a new bookmark for each one. If it encounters a sub-level, it then calls itself, passing in the parameters for the next level.
The last part of the script starts the whole process. It calls MakeBkMks , passing in the bookmarkRoot and the entire bookmark labels array. Try it out by first creating, or opening, a document with no bookmarks.
Then copy the code above to the Acrobat JavaScript Console and run it. In this script, the user picks from a list of pre-defined bookmark labels. A bookmark is then created for the current page view and placed in the bookmark hierarchy just below the currently selected bookmark. This script requires the user to either select a bookmark before running the script, or move the newly created bookmark at a later time.
This script is a good companion for the previous script that creates a bookmark framework. Once the bookmark framework is created, pages are added to the PDF and new bookmarks need to be added for these pages. Because the document is structured, many of these added pages will have a common origin, so it makes sense to have a common list of names to choose from.
However, this script could be used for any situation where a standard list of bookmark names is used. As discussed earlier, this menu item has some drawbacks.
The most obvious is that it places the new bookmark below the currently selected bookmark, and bookmark selection cannot be detected or controlled from JavaScript. So, a helper function is needed to find the new bookmark. This function looks through all the bookmarks at one level of the bookmark hierarchy, oBkMkParent , and returns the bookmark that matches cFindName.
Since this function only checks the names on a single level of bookmark hierarchy, it calls itself recursively each time it encounters a bookmark with children. Before getting into the main code, there is another issue. This is not good for automation. An attempt to remove the focus is made by creating a second bookmark and then deleting it.
Sometimes this does not work and the focus has to be moved manually by clicking on the bookmarks. However, even with these limitations and issues, automating bookmark creation can significantly improve workflow performance and completely eliminate typos, making it a worthwhile effort. The first part of the script displays a popup menu of bookmark labels.
Once a brief has been completed using the appropriate Microsoft Word styles, it must be saved in PDF format. Microsoft Word will automatically add both bookmarks and internal links to the PDF if the following steps are followed. Following these steps will automatically create both bookmarks and internal links for each heading and subheading in the table of contents.
Bookmarks and internal links in the appendix table of contents are added in Adobe Acrobat Pro after an appendix cover and table of contents have been converted to PDF and merged with all documents in that appendix volume. To add a bookmark, go to the first page of the document you want to add as a bookmark e.
It is recommended that you title the bookmark with the same name that is listed in the table of contents.
Repeat this for each document listed in the table of contents. To add an internal link, select the text for an item in the appendix table of contents. If an appendix contains items that have associated subsidiary documents e. It is recommended that bookmarks and internal links be created for each subsidiary document, following the same steps. To do this, click and hold the title of the bookmark to the subsidiary document. Drag the bookmark for the subsidiary document over the bookmark for the principal document and release the cursor.
Bookmarks and internal links can also be added to the table of contents to the addendum that is required by Mass.
This makes it easier to locate legal authorities and record material contained in the addendum. This is done in Adobe Acrobat Pro. Internal links can be added to any citations to the addendum contained within the brief. To do so, select the text that comprises the citation e. KB Home Back to Debenu. Home Automatically generate bookmarks in PDF files using text masks.
Automatically generate bookmarks in PDF files using text masks Debenu PDF Aerialist provides a range of options for automatically generating bookmarks in PDF files based on font name, font size, font color, left indentation, text masks and keyword lists. Select Level 1 to create the first level of bookmarks The Select Bookmark Attributes dialog will appear. Scroll through the document and find the heading that you want to use for the first level of bookmarks. Use your cursor to select all or part of the text.
Debenu PDF Aerialist auto-populates based on the color, font, and size of the text. A range of options that can be chosen that will target the text after you have selected it. In this tutorial we just want to enable the font name, font size and text mask options.
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